The first thing you will need to do is check our event calendar to view if your date is available to reserve. If your date is available, complete the online application through our website. Depending on if you are serving alcohol, you may need supplemental documents such as liability insurance coverage, OLCC licenses, and if you are a non-profit, you will need to provide non-profit certification. Through the online application, you will be able to complete your 50% deposit. Once submitted, the City Recorder will be in reaching out to confirm you are on our event calendar. The remaining 50% of your total event costs can be paid within 30 days leading up to your event.

There are 98 chairs and 32 tables available when you are using the Multi-purpose room. If you are in need of more chairs and/or tables, Motif in Phoenix, Oregon rents out additional chairs and tables.

If you are interested in touring the Phoenix Plaza Civic Center, email the City Recorder at recorder@phoenixoregon.gov and they will schedule a tour with you.

Our Multi-purpose room is 3,000 sq/ft with a capacity of 300 people. 

All events including clean up need to end by midnight.

All set up and clean up time needs to be included in the start and end time on your application and hours on your application. Example: Birthday starts at 2pm, Ends at 6pm I need to set up for an hour, and clean up for an hour, so my start time will be 1pm and end time will be 7pm total hours: 6 hours.

The City Recorder will reach out to you to schedule a walk through and key transfer for either the day of your event or day before your event.

If you find it necessary to cancel your reservation, a written request is required, providing the following information: name of the group, the signature of the applicant, date of intended use, mailing address and telephone number. This information may be mailed, emailed, or hand-delivered to the Phoenix City Hall. The City of Phoenix cannot issue refunds.

More than 30 days before the date of reservation:

• The 50% non-refundable deposit paid to City will be forfeited

Less than 30 days before the date of reservation (all fees due no less than 15 days from date of event):

• 100% of fees paid will be forfeited

INSURANCE

Proof of insurance, in the amount of $2million, naming the City of Phoenix as 'additional insured' is required for all facility reservations that will be serving alcohol, and may be required for other large parties at the discretion of staff.  The following insurance documents are required where applicable: (1) Comprehensive General Liability Certificate of Insurance (2) Additional Insured Endorsement.  The coverage must specifically name the City of Phoenix, its officers, agents, volunteers and employees as additional insured.  In addition, a copy of the additional insured endorsement from your policy, which allows the policy to add additional insured to the current policy, must be included.  For events with alcohol, the certificate must include a liquor rider for no less than $2million.  If any money is exchanged at the event for liquor, an OLCC permit may be required.  See www.oregon.gov/olcc for permitting requirements.  If alcohol is offered for free, the certificate must include coverage for ‘Host Liquor Liability’ The certificate must include the following language: (Your name) the City of Phoenix, its officers, agents, volunteers and employees for all claims arising from the use of facilities and/or activity per contract.

SPECIAL RESTRICTIONS – AUTOMATIC FORFEITURE OF YOUR DEPOSIT OR BACK CHARGES OF $250 WILL APPLY

• Smoking and vaping of any kind are prohibited on the civic center property.
• Control of lights and locking/unlocking of doors will be the responsibility of the applicant.
• No open flames of any kind.
• Existing wall decorations may not be removed.
• Do not adhere anything to the walls of the Civic Center.
• NO GLITTER OR CONFETTI MAY BE USED TO DECORATE THE CIVIC CENTER

Please note that you will automatically be assessed a $250 charge for failure to comply with any of the above.

Kanner's Korner is about 850 sq/ft and can accommodate up to 25 people. There is a 2 hour minimum to reserve Kanner's Korner.