HomePricingApplicationFAQsContact Us Civic Center Application Contact DetailsConsent(Required) I have checked the Phoenix Calendar to ensure my date(s) are available to rent.We only allow one event per day, if you have questions, please contact the City Recorder at recorder@phoenixoregon.gov Phoenix Event Calendar: https://www.phoenixoregon.gov/events/month/2025-06/Consent(Required) I have read and agree required information needed to process my application to reserve space at the Civic Center. A completed application, including signatures, along with a 50% non-refundable deposit is required to reserve the Civic Center. A certificate of insurance, along with the remaining 50% of rental costs and alcohol deposit (if applicable) can be paid 30 days out from the event and is due no less than 15 days out from the event. A new application must be submitted with all appropriate fees for each new date requested or set of ongoing dates. The facilities are not available to rent on City recognized holidays. ***Reservations must be at least 1 week in advance, otherwise, contact the City Recorder at recorder@phoenixoregon.govApplicant/Responsible Party(Required) First Last Organization type(Required)Non-Profit/Civic (requires documentation)CommercialPrivateNon-Profit documentation(Required)Max. file size: 96 MB.Address(Required) Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Primary Contact(Required) First Last Phone(Required)Email Address(Required) Enter Email Confirm Email Event DetailsI understand I cannot reserve the following days of the year(Required) Martin Luther King Jr. Day (January 20) President's Day (February 17) Memorial Day (May 26) Juneteenth National Independence Day (June 19) Independence Day (July 4) Labor Day (September 1) Veterans Day (November 11) Thanksgiving (November 27) Christmas Eve and Christmas (December 24 and 25) New Year Eve and New Year Day (December 31 and January 1)Date of Event(Required) MM slash DD slash YYYY Day of the Week(Required) Monday Tuesday Wednesday Thursday Friday Saturday Sunday Start time (including set-up)(Required) Hours : Minutes AM PM AM/PM End time (including clean-up)(Required) Hours : Minutes AM PM AM/PM Events must conclude by midnight including clean-up.Longer events or requests for recurring events (REQUIRED TO READ)(Required) I agree to this statement.If you are requesting an event that is longer that one day please fill out multiple applications for each day, OR if you are requesting to have an event longer than 3 days, OR an event that is recurring/regularly scheduled at the Civic Center, you will need to contact the City Recorder of Phoenix, Oregon to complete an in-person application. Please STOP HERE if this applies to your event scheduling.Type of Event(Required)Birthday, Wedding, Meeting, Conference, etc.Room(s) requested(Required) Multipurpose room (3,000 sq/ft) Half of Multipurpose Room Kitchen (cannot reserve without reserving multipurpose room) Kanner's Korner (500 sq/ft) (Minimum 2 hours) If your event on a weekend? (Friday after 5pm-Sunday Midnight)(Required) Yes No Estimated Attendance(Required)Will there be alcohol involved in your event?(Required) Yes No Name of licensed server(Required)Proof of Liquor License(Required)Max. file size: 96 MB.The only use of alcoholic beverages permitted by the City of Phoenix are those activities for which a reservation has been accepted and approved for alcohol use. All alcohol should be served by a server with a valid OLCC service permit. Alcoholic beverages shall be limited to wine and beer. Hard alcohol is not permitted. In the State of Oregon, it is illegal for those under the age of 21 to possess or consume alcoholic beverages. If alcohol is being sold or admission is being charged, event holder must apply for and be approved for a temporary service permit through the OLCC. Absolutely no underage drinking is allowed on or around the premises. The City of Phoenix reserves the right to end alcohol service and/or the event at any time, for any reason, based on staff or police discretion deems this provision is abused. All appropriate OLCC licenses or permits must be obtained and approved two weeks before the event. Events with alcohol require a $2 million event insurance policy with liquor rider, and additional insured endorsement naming the City of Phoenix, its officers, agents, volunteers and employees as additionally insured. See page 4 for more information. The City requires a $500 check which will be held as a security deposit. For more information on OLCC requirements, see their website or call 541-776-6191. Alcohol Liability Insurance(Required)Max. file size: 96 MB.The responsible party shall incur all costs and be responsible for damages and liability, including any damages over the amount of the cleaning or alcohol deposit. The renter will provide the City with a certificate of liability insurance in the amount of $2 million, naming the City of Phoenix, its officers, agents, volunteers and employees as additionally insured. In events with alcohol, the renter will provide the City of Phoenix with a certificate of liability insurance in the amount of $2 million that will include a liquor rider, as well as name the City of Phoenix, its officers, agents, volunteers and employees as additionally insured. Requesting Approval for (check all that apply)(Required) Microphones Projector Wi-Fi Sound None except Wi-Fi (Kanner's Korner reservation) Chairs needed (Multipurpose room rental only)(Required)Please enter a number from 0 to 98.Tables needed (Multipurpose room rental only)(Required)Please enter a number from 0 to 32.FeesMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $35.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $50.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $45.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $60.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $60.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $85.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $35.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $50.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $60.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $85.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $85.00 Quantity Round to the full hourMultipurpose Room Hours (including set up and clean up) Quantity(Required) Price: $110.00 Quantity Round to the full hourKanner's Korner Hours (including set up and clean up) Quantity(Required) Price: $15.00 Quantity Round to the full hourKanner's Korner Cleaning Fee(Required) Price: Kitchen Charge(Required) Price: Kitchen Charge(Required) Price: Kitchen Charge(Required) Price: Cleaning Fee(Required) Price: Alcohol Deposit(Required) Price: Total Payment Information-READ INSTRUCTIONS CAREFULLYFor account number on the payment portal, type in your event name and event date (example: birthday, 3/3/2003) For payment portal, copy and paste the payment link in a new browser so you do not lose your progress. HTML Hyperlinks Account Setup Deposit Civic Center reservations will be added to the calendar once we have received the 50% deposit. When making the deposit payment on the external website, please enter your event title and event date for the account number. When payment is complete, please provide a copy of your receipt using the file upload tool below.To access the online payment portal Copy this link into a new browser Payment Receipt (50% deposit)(Required)Max. file size: 96 MB.Please attach your 50% deposit receipt hereConsent(Required) I have read and agree to the special restrictions and equipment disclosure.RENTAL CONFIRMATION You will receive a receipt via email within 72 hours of your application being processed. City staff will contact you to schedule a walk through of our IT/AV systems and an appointment to pick up keys. No earlier than 48 hours in advance. FACILTITY HOURS OF USE Events must end by 12:00 a.m., allowing one hour for cleanup. The building must be vacated by 1:00 a.m. or the deposit will be forfeited. This will also apply if the event runs later than initially requested. SPECIAL RESTRICTIONS – AUTOMATIC FORFEITURE OF YOUR DEPOSIT OR BACK CHARGES OF $250 WILL APPLY • Smoking and vaping of any kind are prohibited on the civic center property. • Control of lights and locking/unlocking of doors will be the responsibility of the applicant. • No open flames of any kind. • Existing wall decorations may not be removed. • Do not adhere anything to the walls of the Civic Center. • NO GLITTER OR CONFETTI MAY BE USED TO DECORATE THE CIVIC CENTER Please note that you will automatically be assessed a $250 charge for failure to comply with any of the above. EQUIPMENT • The applicant is responsible for room setup. • Under no circumstances are chairs, tables, or other equipment to be used on the exterior of the building. • Equipment, supplies or other products belonging to private groups may not be stored in the facility or on the grounds before or after an event. • The applicant is responsible for the return of all keys issued. If keys are not returned you will be charged $30 for replacement of keys. CLEAN UP Your cleaning fee covers event tear-down and clean-up. Services cost $110 which covers 2 hours of time for our janitorial team. You might be back charged for additional cleaning if the janitorial team was unable to meet the 2-hour timeframe. You are encouraged to assess the event and you are highly encouraged to pick up all garbage and stack chairs to help assure the janitorial team can meet the two-hour time limit. In case of any damages or extraordinary circumstances that require extra cleaning time, you will be billed for the additional time. CANCELLATION/REFUNDS If you find it necessary to cancel your reservation, a written request is required, providing the following information: name of the group, the signature of the applicant, date of intended use, mailing address and telephone number. This information may be mailed, emailed, or hand-delivered to the Civic Center. The City of Phoenix cannot issue refunds. More than 30 days before the date of reservation: • The 50% non-refundable deposit paid to City will be forfeited Less than 30 days before the date of reservation (all fees due no less than 15 days from date of event): • 100% of fees paid will be forfeited I have read, understand, and agree to the guidelines and regulations stated in the aforementioned guidelines. The City of Phoenix reserves the right to cancel or change facility rental agreements when deemed necessary. Failure to comply with the stated guidelines will be grounds for forfeiting any deposit given, invalidating the facility rental agreement and denying future applications. I understand that staff may not be available for my event in case of an emergency, extra needs of the facility usage, or equipment failure. Consent(Required) I have read and agree to the insurance disclosure.INSURANCE Proof of insurance, in the amount of $2million, naming the City of Phoenix as 'additional insured' is required for all facility reservations that will be serving alcohol, and may be required for other large parties at the discretion of staff. The following insurance documents are required where applicable: (1) Comprehensive General Liability Certificate of Insurance (2) Additional Insured Endorsement. The coverage must specifically name the City of Phoenix, its officers, agents, volunteers and employees as additional insured. In addition, a copy of the additional insured endorsement from your policy, which allows the policy to add additional insured to the current policy, must be included. For events with alcohol, the certificate must include a liquor rider for no less than $2million. If any money is exchanged at the event for liquor, an OLCC permit may be required. See www.oregon.gov/olcc for permitting requirements. If alcohol is offered for free, the certificate must include coverage for ‘Host Liquor Liability’ The certificate must include the following language: (Your name) the City of Phoenix, its officers, agents, volunteers and employees for all claims arising from the use of facilities and/or activity per contract. Consent(Required) I agree to the liability and indemnification agreement.RELEASE OF LIAIBLITY AND INDEMNIFICATION AGREEMENT This is a release of liability and indemnification agreement: special events holder must read carefully before signing. By signing this RELEASE AND INDEMNIFICATION AGREEMENT, we/I hereby expressly assume all such risks of injury, loss, or damage to us or to any related third party, arising out of or in any way related to the above-described activities, whether or not caused by the act, omission, negligence, or other fault of the City of Phoenix, its officers, agents, volunteers and employees, or by any other cause. We/I have verified the server of alcohol has their OLCC license in good standing and will operate and abide by all federal, state, and local laws. We/I understand that possession and/or consumption of alcohol without site permission and marijuana (recreational or medical) or the use of illegal substances are prohibited. We understand and agree that the city of Phoenix, its officers, agents, volunteers, employees and insurance pool are not responsible for health issues related to any foods consumed at the event. We/I agree to hold harmless and indemnify the City of Phoenix, its officers, agents, volunteers and employees for all claims arising from the use of facilities and/or activity per contract. We/I further hereby exempt, release, and discharge the City of Phoenix, its officers, agents, volunteers and employees, from any and all claims, demands, and actions for such injury, loss, or damage to us or to any third party, arising out of or in any way related to the above-described activities, whether or not caused by the act, omission, negligence, or other fault of the City of Phoenix, its officers, agents, volunteers and employees, or by any other cause. We/I agree to defend, indemnify and hold harmless the City of Phoenix, its officers, agents, volunteers and employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, court costs, and attorneys' fees, including those arising from any third party claim asserted against the City of Phoenix, its officers, agents, volunteers, employees, insurers, or self-insurance pool, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any way related to the above-described activities, whether or not caused by our act, omission, negligence, or other fault, or by the act, omission, negligence, or other fault of the City of Phoenix, its officers, agents, volunteers and employees, or by any other cause. We/I hereby acknowledge and agree that said AGREEMENT extends to all acts, omissions, negligence, or other fault of City of Phoenix, its officers, agents, volunteers and employees, and that said AGREEMENT is intended to be as broad and inclusive as is permitted by the laws of the State of Oregon. If any portion hereof is held invalid, it is further agreed that the balance shall, notwithstanding, continue in full legal force and effect. We/I understand and agree that this AGREEMENT shall be governed by the federal, state and local laws and that jurisdiction and venue for any suit or cause of action under this Agreement shall lie in the courts. This RELEASE AND INDEMNIFICATION AGREEMENT shall be effective as of the date or dates of the applicable Special Event, shall continue in full force until our responsibilities hereunder are fully discharged, and shall be binding upon us, our successors, representatives, heirs, executors, assigns, and transferees. IN WITNESS THEREOF, this contract is executed by the Special Events Holder, acting by and through the undersigned, who represents that he or she is properly authorized to bind the Special Events Holder hereto. Signature(Required)Today's Date(Required) MM slash DD slash YYYY Additional Comments for City Recorder/Tech issues to fixCAPTCHA
